Creating an Email Filter Overview

 

The following topics are discussed in this section:

 

Additional instructions are provided here: https://support.google.com/a/answer/6579?hl=en

 

Create an Email Filter

The following procedure demonstrates how to create an email filter based on an email address and subject line.

Step

Action

Illustration

1

 Use the desired internet browser (e.g., Firefox, Chrome) to login to your www.gmail.com account.  

2

Locate the search bar at the top of the screen and click the down arrow.

The Search options fields display.

3

Complete the following fields:

When the search is configured, click Search.

Verify the search only locates the desired emails.

4

 Select the Search down arrow to open the Search fields.

5

 At the bottom of the Search fields, click Create filter.
The filter options display.

6

Select a filter option from the list to enable the action.  Below are the most common selections:

  • Skip the Inbox (Archive it):  Archives the emails

  • Mark as read: Puts the emails in your inbox as read messages

  • Delete It:  Deletes the emails

When the selection is made, click Create Filter.

7

 A confirmation message displays.  

 

Create an Email Filter from an Email

Step

Action

Illustration

1

 Use the desired internet browser (e.g., Firefox, Chrome) to login to your www.gmail.com account.  

2

  • Locate the email address you want to filter.

  • Open the email.

  • At the right of the email header, click the More icon.

3

In the More menu, select Filter Messages like this.

4

The Search options fields display.

  • From:  The selected From address is displayed.

  • Subject:  Enter the Subject you want filtered.  

  • Click Search.

Verify the search results list shows the types of emails you wish to filter.

 

5

 Select the Search down arrow to open the Search fields again.

6

 At the bottom of the Search fields, click Create filter.
The filter options display.

7

Select a filter option from the list to enable the action.  Below are the most common selections:

  • Skip the Inbox (Archive it):  Archives the emails

  • Mark as read: Puts the emails in your inbox as read messages

  • Delete It:  Deletes the emails

When the selection is made, click Create Filter.

8

 A confirmation message displays.  

 

Delete a Filter

Perform the following to a delete a filter.

Step

Action

Illustration

1

 Use the desired internet browser (e.g., Firefox, Chrome) to login to your www.gmail.com account.  

2

Click the Settings button then the Settings option.

3

In the Setting screen, select the Filters and Blocked Addresses tab.

4

On the Filters and Blocked Addresses screen .

  • Find the filter to delete.

  • Click the checkbox by the filter.

  • Click either the Delete link or button to delete the filter.

 

5

 A confirmation message displays.  Click OK.

6

 The filter is removed from the list.

 

Edit a Filter

Perform the following to edit a filter.

Step

Action

Illustration

1

 Use the desired internet browser (e.g., Firefox, Chrome) to login to your www.gmail.com account.  

2

Click the Settings button then the Settings option.

3

In the Setting screen, select the Filters and Blocked Addresses tab.

4

On the Filters and Blocked Addresses screen .

  • Find the filter to edit.

  • Click the checkbox by the filter.

  • Click Edit.

5

The Create Filter screen displays.   Make any changes needed in the From or the Subject fields.

 

Click Continue to see the options.

6

 On the filter options screen, make any changes needed.  
 
When changes are completed, click Update filter.

6

 The update Confirmation displays.

Updated 1/7/2019 JM