Create a Payment Process Request

Use the following steps to initiate a payment process request and submit it for review:

Step Action Illustration

1

 From the Dashboard, click Payables and select Payments. The Overview page appears.

2

 On the right side of the page, click the Task icon and select Submit Payment Process Request. The Submit Payment Process Request page appears.

3

 In the Name field at the top of the page, type a descriptive name for the payment request.
 
In the  Selection Criteria tab, check the following parameters are provided:
  • Pay Through Date: Today's date
  • From Payment Priority: 1
  • To Payment Priority: 99
  • Date Basis: Pay date
  • Include Zero Amount Invoices: No
  • Pay Groups: All
  • Currencies: All
  • Business Units: Check Invoice
  • Legal Entities: All
  • Sources:  All

4

 Under Business Units, click the Add icon. A Select field appears.

5

 Click the drop-down menu to select the desired business unit.
 
Click the name from the list. If the Business Unit (BU) isn't listed, click the Search link at the bottom to search for the correct BU.
 
The field populates with the business unit's name.

6

 Click the Payment and Processing Options tab. Payment Attributes, Processing Options, and Validation Failure Handling parameters apper.

8

 Payment Attributes:
Verify or update the following fields:
  • Payment Date (required; defaults to the current date): The date payment will be made
  • Payment Conversion Rate Type (required; defaults to Corporate): The type of conversion

9

 Processing Options:
Check the following options:
  • Review installments: Instructs the system to pause the request to allow for a review of the installments
  • Review proposed payments: Instructs the system to pause the request to allow for a review of the payments

 

Validation Failure Handling:

Select the following handling parameters:

  • Document: Stop process for review
  • Payment: Stop process for review

 

Approvals:

Use the arrow to select a First Approver from the list or search and select an approver.

10

 Scroll to the top of the page and click Submit. A Confirmation popup appears indicating the process was submitted. Document the confirmation number for future reference.

11

 Click OK. The Confirmation popup disappears, and the Overview page reappears.

 

Review Installments

Step Action Illustration

1

 From the Payments Overview screen, go to the Payment Process Requests section.
Click the Refresh icon until the payment request name from above appears in the list with the status Pending installments review.
 
Click the Action icon. The Review Installments page appears.

2

 Review the installments (payments) to be made and click Submit.
  
Note: If installments need to be excluded, select the desired installment and click the Delete (X) icon. If installments need to be added, click Add Installments and following the prompts.
  
The system returns to the Overview page, and a Confirmation popup appears indicating the process was submitted.
 
Document the confirmation number for future reference.

3

 Click OK. The Confirmation popup disappears, and the Overview page reappears.
 

 

Review Documents

Step Action Illustration

1

 In the Payment Process Requests section, click the Refresh icon.
 
The payment request name appears again in the list with the status Pending action to complete inform ..ation.
 
Click the Action icon. The Assign Payment Process Attributes page appears.

2

 In the Document Payable Groups section, select the desired Payment Process Profile.

3

 Scroll to the top of the page and click Resume Payment Process.
 
The system returns to the Overview page, and a Confirmation popup appears indicating the process was submitted.
 
Document the confirmation number for future reference.

5

 Click OK. The Confirmation popup disappears, and the Overview page reappears.

6

 In the Payment Process Requests section, click the Refresh icon. The payment request name appears again in the list with the status Pending proposed payment review.
  
At this point, the process for creating a payment request is complete.
 
To review the payment request, see Review a Payment Process Request.

Updated 9/19/2018 JM